Secure Board Management

The security of board management is vital to enable directors to effectively fulfill the goals of their company. Cloud-based boards portals allow companies to save and share sensitive information without the dangers of old sharing methods, such as email. Whether it is prior to the meeting or during meetings directors can access documents quickly and securely from any device, wherever they are located in the world.

With dedicated software for board members, one platform can be used by all members of the board to collaborate on documents for the company as well as conduct meetings. Information can be accessed and searched anytime, from any device using a powerful search function. Directors can stay current about board matters on the go.

Board portals can be set up to give you a granular control of document and folder permissions as well as a comprehensive audit trail of activities. Data encryption can be used for both at rest and in transit. Remote wiping of lost devices is possible. A strong business continuity plan and an uptime assurance are all ways to ensure their security. They should be able to provide 24/7 support from knowledgeable staff and have strong security procedures which include regular penetration tests by third parties, a SOC 2 Report and ISO 27001 Certification.

Look for an online portal for your board which provides a central platform for all your board’s activities – not just meetings but also research and support tasks such as the briefing of reports and deadlines. This allows all your critical tasks to be handled from one location, eliminating the need for back and forth emails between report writers, board secretaries and the security risks of sending confidential documents via email.

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